The following are important stakeholders that may be of interest The Public Record Office Victoria: www.prov.vic.gov.au FOI Commissioner: www.foicommissioner.vic.gov.au/ Commissioner for Privacy and Data Protection: www.cpdp.vic.gov.au CLEDS: www.cleds.vic.gov.au Office of Health Services Commissioner: www.health.vic.gov.au
2.4.1 Current Projects
The following activities are priorities for 2015 – 2016 for the MAV LGIG:- 1) Managing Councillor Records (Public Records Act 1973, Privacy and Freedom of Information Implications) – A Discussion Paper 2) PCI DSS and Managing Credit Card Information – A Discussion Paper 3) Digital Signatures – Legal and Operational Considerations (This is currently operational in Local Government and is being …
2.3.3 Meetings and Events
The next AGM and members meeting will be held at MAV, Level 11, 60 Collins Street, Melbourne on the 4th December 2015 commencing at 10AM. Members must register with the MAV LGIG Committee Secretary on R.Edge@cardinia.vic.gov.au to hold a seat for the day as capacity is limited. Refer to the Minutes and Agenda section for further details. 2015 12 04 Agenda MAV LGIG AGM …
2.3.2 Awards
No award projects have been instigated.
2.3.1 What’s New?
The following are now available to members of the ECM Step Program: Justice Legislation Amendment (Discovery, Disclosure and Other Matters) Bill 2014 – An explanation – Update your Records Management Policies ! Managing Councillor Records (PR act 1973, Privacy and FOI Implications) – A Discussion Paper PCI DSS and Managing Credit Card Information – A Discussion Paper Digital Signatures – …
2.2.4 The Information Governance Better Practice Guide
At the moment the LGIG Committee has developed a ECM Better Practice Framework (ECMBPG) to assist Councils in assessing their awareness and level of adoption of sector-wide accepted ‘good practices’ in records management. This better practice guide is across the following elements: Policy, Guidelines and Standards Strategic Management Capability Performance Management Compliance Management Security Disposal Business Process Electronic Generated Business Applications …
Projects in Action
MAV Business Classification Scheme The MAV ECM Step Program participants in collaboration with the RIMPA Local Government Chapter Victoria are developing a Business Classification Scheme for the Sector based on Function, Activities, Transactions /Subject. The project aims to assist Councils apply standardised language and lifecycle controls from creation through to disposal or preservation. The benefits of working together on common …
Who are the LGIG COMMITTEE?
The objectives of LGIG Committee are to encourage discussion on local government information governance, information management and records management related topics, to improve the efficiency and effectiveness of information governance and management and records management by actual and/or potential Subscribing Agencies, and to encourage adoption of good practices by actual and/or potential Subscribing Agencies by: a) Endorsement and champion the implementation …
2.1.1 Strategy & Vision for the Sector
The Municipal Association of Victorian have a vision of how Councils should manage their information: By 2020: All Victorian Councils will manage information strategically, supported by sector collaboration, aimed at driving and empowering Council transformation to innovative, efficient and compliant digital business The Information Management Capability Assessment was undertaken and a Local Government Information Management Strategy was developed in February …
3.2.1 News Alert Information Privacy Breach
Privacy Breach affects more than 15,000 Workers Confidential Information on more than 15,000 was given to a self proclaimed strike breaker and industrial spy, Mr Bruce Townsend in 2010. The Ages newspaper reports that while employed by Theiss Degremont, Mr Townsend infiltrated the desalination plant. The 5th June 2012 article reported that files included medical records, bank account numbers, and salary details …
Document Destruction – Loss of Evidence
Senior NSW police officer shredded documents from meetings with Catholic Church officials Lateline By Suzie Smith New South Wales Police has admitted all records of a senior officer’s involvement with a key Catholic Church body set up to deal with sexual abuse cases have been shredded. This includes briefing papers and all documentation over a five-year period from 1998 to …
Ultranet Facing the Scrap Heap
Jewel Topsfield THE AGE June 19, 2013 The disastrous $180 million Victorian school intranet could be scrapped at the end of the month prompting fears that months of student work and reports would be lost. The four-year contract with NEC to run the troubled network has not been renewed days before it expires on June 30, with a decision yet …
MAV ECM Newsletter – June 2013
The new look newsletter is now out thanks to e-Assure, who has kindly taken on the responsibility of collating relevant news. This newsletter looks at digitisation, the paperless office, answers some questions that have been floating around the RIMPA Listserv of late, and also lists our wealth of available tools and resources that are contained in the Knowledge Centre within …
ECM Step Program Committee Minutes May 2013
The picturesque southern seaside city of Warrnambool played host to both the ECM Step Program Committee and RIMPA local government groups. The City of Warrnambool is unsubdivided and includes the towns of Woodford, Bushfield, Dennington, Warrnambool and Allansford. Features of the council Warrnambool City Council covers 120.366 sqKm. Warrnambool City is unsubdivided. There is a total of seven councillors. …
Digital Media Integration Strategy May Meeting
John Hennessey opened the meeting by introductions and listing the purpose for the meeting. John brought key Step Program representatives together and addressed us with the following:- What we all do and why we’re all here Introduction of Future of Local Government – central hub site concept The history and development IT vs. Digital Media Managing IT hardware is an entirely …
Local Government Business Classification Scheme
The Business Classification Scheme (BCS) is the culmination of many months of consultation, workshops and the contribution of many councils from across Victoria. It is designed to be a tool that can be used as the backbone of your EDMS system. It offers a common language for all councils to adopt. This document is the starting point for all councils …
RIMPA SUBMISSION TO ROYAL COMMISSION ON INSTITUTIONAL CHILD ABUSE
Debbie Prout and Ruth Edge presented the RIMPA submissions to the Royal Commission on Friday 5th April 2013. The good work being done within the Local Government Sector and our ECM Step Program has peaked some interest. Keep up the good work with your AUDIT Actions and the PROV requirement to prepare for Records Risk Assessments. This is very important …
NEW BCS is HERE!
Hi MAV ECM STEP PROGRAM Participants Finally, all your great work has come together in our very all sector-wide Business Classification Scheme (BCS). From this scheme you will be able to determine the FUNCTIONS and ACTIVITIES, explain to your users through the application of SCOPE NOTES, how to correctly group information of like purpose, value and context so that they have …
MAV ECM STEP PROGRAM MAY 2013 MEETING
Greetings all MAV ECM Step Program Participants, Would you please find parking and accommodation details for the next ECM STEP Program Committee meeting proposed for May 10th 2013 in Warrnambool. With reference to the agenda, the other business and late items sections are for your suggestions and possible involvement. We have three hours so plenty of time for discussions. With …
Example of Records Risk Assessment
By now most of you will be on your way to reviewing what records need to be assessed, notifying various areas that their records must not be destroyed and that they need to be ready to provide information when it is requested by the Royal Commission. While some have assummed that Institutions and state government are to be most affected …
Royal Commission and Records Risk Assessment
Many have asked how do I conduct a Records Risk Management Assessment. Attached are guidelines from the PROV. They are self explanatory in stepping you through the process. Use the process flow chart with your records creators and users to step through each of the questions posed to evaluate the risk. You will also find a table with a series …
Letter From PROV to Local Government Sector on Royal Commission into Child Abuse
Royal Commission into Child Abuse Response from PROV to Local Government Sector 11th February 2013 Hi Ruth, I appreciate the concern and anxiety currently being caused by the unknown and potentially open ended demands of this Royal Commission. I also appreciate the desire for certainty and clarity. Unfortunately, we do not know the answer to any …
MAV ECM Step Program Meetings Agenda 15th February 2013
9.00 – 10.00 Committee Meeting Identify common opportunities with ICT and GIS groups – common ground – How can we move this forward. Basic set of generic business rules for record control – non system dependent Annual Conference – Feedback and Planning. (Discussion around what we, the industry might like to suggest as speaker / subject options.) Report from e-Assure …
The Forgotten Australians – Record Keeping Matters!
The MAV ECM Step Program participants recognise the importance of managing records for the protection of human rights and ensuring accountability and transparency. The Ombudsman’s Report “Investigation into the Storage and Management of Ward Records” reminds us of the devastating impact caused through the Department of Human Services (DHS) failure to meet its legal obligation to properly manage ward records. The DHS poor record …
BCS Workshop Feb 15th 2013
Don’t forget to bring your current BCS to the meeting. Check the website calendar for details.
Would you like to be a member?
Contact Ruth Edge on r.edge@yarraranges.vic.gov.au or Tim Newbegin on t.newbegin@cardinia.vic.gov.au
Royal Commission To Do List
Introduction On the 12th February 2013 Rebecca Grant, Executive Director of iCourts, Solicitor and Legal Records Management Expert, presented on the Royal Commission into Child Abuse. Rebecca has worked on many Royal Commissions both within Australia and overseas. She has guided many agencies through the discovery and production of requests. Rebecca presented at the request of the Keeper of Public Records Victoria, Justine Hazelwood, …
What is Happening with FOI
Hi MAV ECM Step Program participants. The Freedom of Information Act 1982 was amended again on 18 December 2012. Please find below the link to the latest version: http://www.legislation.vic.gov.au/Domino/Web_Notes/LDMS/LTObject_Store/LTObjSt7.nsf/DDE300B846EED9C7CA257616000A3571/089B779EFD3FB0BACA257AD800186FF5/$FILE/82-9859aa081%20authorised.pdf The changes came about due to the Integrity and Accountability Legislation Amendment Act 2012 and have impacted upon sections 54, 55, 59 and 69. These sections, however, do not …
Royal Commission into Child Abuse
Mr Rob Spence will be presenting on the MAV ECM Step Program and its future at the next RMN meeting to be held on the 12th February 11.00AM to 2.00PM at Treasury Place Melbourne. Also featured will be presentations on the Royal Commission into Child Abuse. In November Debbie Prout, RIMPA Vic President wrote the following:-“Close to half a million …
Oranges and Sunshine
Australia is known as the Lucky Country. We enjoy many freedoms and we live a life that is rich and full with natural resources in abundance. We have a culture that offers many opportunities and protects those freedoms. One of those freedoms is the right to access your personal information. Enjoying my holiday break, I took the time to settle down …